# ATO myDeductions for Sole Traders: Docket Book & Receipt App Guide (2026–2027)

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- **Jurisdiction / Region:** AU
- **Last Verified:** Mon Nov 02
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- **Summary:** How ATO myDeductions works for Australian sole traders in 2026–27: uploading records to myTax, BAS GST limits, and comparing Hubdoc, Dext and docket books.

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# ATO myDeductions for Sole Traders: Docket Book & Receipt App Guide (2026–2027)

**Short answer: ATO myDeductions is a free record-keeping tool inside the official ATO app that lets Australian sole traders log business income, general deductions, and motor vehicle trips on their phone, then upload those totals to myTax from 1 July. However, ato my deductions does not generate ABN Tax Invoices, cannot convert quotes into jobs, and does not calculate quarterly Simpler BAS GST boxes (G1, 1A, and 1B)—which is why GST-registered tradies often compare it with Dext, Hubdoc, paper docket books, or an on-device receipt and invoicing ledger.**

> **⚡ Instant Australian Sole Trader Docket & Simpler BAS Calculator (`$AUD`):** Estimate your business deductions and Simpler BAS GST boxes (`G1`, `1A`, `1B`) above, export a **`🔗 Embed / CSV Template`**, save **5 Free Saves in iCloud Web Workspace** at [`/keel/workspace/`](/keel/workspace/), or **[Download Keel on the App Store (Australia & NZ Sole Traders CPP)](https://apps.apple.com/us/app/keel-invoice-maker-receipts/id6786659713?ppid=8470921a-830e-47a3-abf5-bf0b1cce24ac)** ([AU & NZ Sole Traders Overview](/keel/cpp/australia-nz-sole-traders/)) to scan Bunnings and Reece dockets 100% on-device with Vision OCR and generate ABN Tax Invoices offline.

When Australian sole traders search for **ato my deductions** (or **mydeductions**), they are looking at the tool built into the [Australian Taxation Office's official ATO app](https://www.ato.gov.au/online-services/online-services-for-individuals-and-sole-traders/ato-app/using-mydeductions/mydeductions). Originally designed for employees claiming work-related deductions at labels D1 to D5, `myDeductions` also includes a **Sole trader** mode that feeds into the Business and professional items schedule of your individual tax return.

Below is an objective breakdown of what **ATO myDeductions** can and cannot do in the **2025–26 and 2026–27 financial years**, where GST-registered tradies hit its ceiling, and how it compares with paper carbon **docket books**, cloud OCR add-ons like **Hubdoc** and **Dext**, and offline sole-trader apps.

## What can sole traders record in ATO myDeductions?

When you open the ATO app and select **Sole trader** (or **Both** if you also earn PAYG employee wages), `myDeductions` lets you record three categories of records on your phone:

1. **Business income:** You can manually type in the date, amount, and description of payments you receive, split between Personal Services Income (PSI) and general business income.
2. **Business expenses and dockets:** You can photograph paper receipts and thermal dockets, enter the supplier, date, and amount, and classify the cost as a motor vehicle expense, repair and maintenance cost, or general operating expense.
3. **Car trips and 12-week logbooks:** You can record business kilometres using point-to-point distance, odometer readings, or GPS tracking—supporting either the **cents per kilometre method** (**88c/km for 2025–26** and **91c/km for 2026–27**, up to 5,000 business km) or a **12-week ATO car logbook**. For the full vehicle rules, see our [ATO car logbook guide](/keel/australia-ato-car-logbook/) and [ATO cents per kilometre guide](/keel/australia-car-expenses-cents-per-km/).

## Who cannot use ATO myDeductions for business records?

The ATO sets strict entity and workflow boundaries on [sole traders using myDeductions](https://www.ato.gov.au/online-services/online-services-for-individuals-and-sole-traders/ato-app/using-mydeductions/sole-traders-using-mydeductions):

- **Companies (Pty Ltd), partnerships, and trusts cannot use it:** Because `myDeductions` pre-fills only an **individual tax return (`myTax`)**, any business operating through a Pty Ltd company, family trust, or partnership is excluded.
- **Multiple businesses are merged unless you only upload once:** If you run two separate sole-trader activities under one ABN, `myDeductions` warns that pre-filling into `myTax` merges the totals unless you separate them manually.
- **Records live on your phone until uploaded—and lock after upload:** Your photos are stored locally on your device (not on ATO servers), so losing an un-backed-up phone before 30 June loses your receipt photos. Once you upload a financial year's records to the ATO from **1 July**, that year's records **cannot be edited inside myDeductions**; any change must be made inside `myTax` or through your registered tax agent.

## What is missing from ATO myDeductions for working tradies and sole traders?

While `myDeductions` is useful for an unregistered micro-business that only needs an annual income and expense tally for `myTax`, working tradies and contractors run into five day-to-day operational gaps:

| Everyday Sole Trader Job | Can ATO myDeductions Do It? | What Tradies Need Instead |
|---|---|---|
| **Write quotes & estimates on site** | **No** — no quote maker or estimate maker | An on-site [quote and invoice app for tradies](/keel/australia-quoting-app-for-tradies/) that converts accepted quotes into jobs |
| **Send ABN Tax Invoices & receipts** | **No** — cannot generate or email PDF Tax Invoices or client payment receipts | An [Australian ABN invoice app](/keel/australia-invoice-app/) or receipt maker that displays your 11-digit ABN and 10% GST |
| **Track who has paid and who is overdue** | **No** — only logs income after you type it in | An unpaid-invoice tracker with due-date reminders |
| **Calculate quarterly Simpler BAS (`G1, 1A, 1B`)** | **No** — built for annual income tax (`myTax`), not quarterly GST activity statements | A ledger that separates **G1 Total Sales**, **1A GST on Sales**, and **1B GST on Purchases**; see [how to do a BAS](/keel/australia-how-to-do-a-bas/) |
| **Track job-by-job profit margins** | **No** — expenses sit in a flat yearly list, not under a specific customer job | Job costing that attaches Bunnings, Reece, or wholesaler dockets directly to the customer job |

## How does ATO myDeductions compare with Hubdoc, Dext, paper docket books, and Keel?

When Australian sole traders outgrow a paper carbon **docket book** on the ute dashboard or hit the invoicing limits of **ATO myDeductions**, they usually compare four paths:

| Tool / Workflow | Invoicing, Quote Maker & Receipt Maker? | On-Device Docket OCR (No Cloud Upload)? | Quarterly BAS (`G1 / 1A / 1B`) & Job Profit? | ATO Logbook & 91c/km Tracker? | 2026–2027 Cost (AUD) |
|---|---|---|---|---|---|
| **ATO myDeductions** | **No** — records only, no outbound invoices or quotes | Manual entry + photo attachment on device | Annual `myTax` focus; no quarterly Simpler BAS summary | Yes (GPS / odometer car logbook) | Free (ATO app) |
| **Paper Carbon Docket Book** | Hand-written carbon invoice / quote / receipt pad | **No** — paper dockets fade and must be typed manually | **No** — requires manual calculator addition every quarter | Manual paper logbook from newsagent | ~$15–$40 per pad, plus hours of manual typing |
| **Hubdoc (Xero add-on)** | **No** — receipt capture only; requires Xero for ABN invoicing | Cloud OCR (uploads every docket to remote servers) | Only when paired with a paid Xero subscription | No built-in ATO odometer logbook | Included only in higher Xero tiers ($35–$70+/mo) |
| **Dext (formerly Receipt Bank)** | **No** — expense extraction only; requires separate invoicing software | Cloud OCR with monthly document quotas | Pushes data to cloud accounting software | Basic mileage in higher plans | ~$33 to $50+/month AUD on top of accounting software |
| **Keel (iOS / iPhone & iPad)** | **Yes** — quote maker, estimate maker, ABN Tax Invoices & receipt maker | **Yes** — 100% on-device Apple Vision OCR (works offline on site) | **Yes** — tracks `G1, 1A, 1B` GST splits & job-level margins | **Yes** — zero-GPS-drain odometer logbook & 91c/km tracker | Free core app; optional one-time Lifetime or statutory pack (no monthly fee) |

For a broader look at running your books without bank feeds, see [Australia sole trader bookkeeping apps with no bank link](/keel/australia-sole-trader-bookkeeping-apps-no-bank-link/).

## Why do thermal trade dockets and paper docket books fail the ATO 5-year test?

Under [Section 262A of the Income Tax Assessment Act 1936](https://www.ato.gov.au/businesses-and-organisations/preparing-lodging-and-paying/record-keeping-for-business/overview-of-record-keeping-rules-for-business), sole traders must retain business records in English for **five years** from when the record was prepared or the transaction was completed. Furthermore, if you are registered for GST, you must hold a valid **Tax Invoice** from the supplier to claim a GST input tax credit at **Label 1B** on any purchase over **$82.50 (including GST)**—see [sole trader expenses and receipts in Australia](/keel/australia-sole-trader-expenses-receipts/).

Two habits routinely cost Australian tradies thousands in disallowed GST credits and income tax deductions:

1. **Relying on thermal dockets in the glovebox:** Thermal paper receipts from Bunnings, Mitre 10, Total Tools, Reece, and service stations use heat-sensitive coating that bleaches blank within 3 to 6 months in a hot ute cab. The ATO explicitly accepts **electronic images of paper records** under Taxation Ruling TR 2018/2—provided the photo is a clear, true reproduction showing the supplier's name, **11-digit ABN**, date, itemised description, price, and GST amount.
2. **Writing carbon docket books without sequential backup:** When a tradie writes a quote or tax invoice in a duplicate carbon **docket book**, one lost book or water-damaged pad destroys both your unpaid-invoice list and your 5-year audit trail. Replacing a paper docket book with a digital **quote maker**, **invoice app**, and **receipt maker** numbers every document sequentially and keeps a permanent PDF copy.

## How do you move from ATO myDeductions or a paper docket book to a job-based ledger?

You do not need to wait until 1 July to upgrade your workflow:

1. **Keep existing prior-year `myDeductions` backups safe:** If you used `myDeductions` in an earlier income year, export your CSV and receipt image backup to your computer or iCloud Drive so your 5-year archive stays intact.
2. **Start every new job with a quote or job card:** Instead of writing in a paper docket book, create the customer quote on your phone; when accepted, convert it into the active job and final **ABN Tax Invoice**.
3. **Snap supplier dockets under the job:** When you pick up materials at the trade counter, scan the docket immediately so the **10% GST (1/11th)** is captured for your quarterly BAS (`Label 1B`) and the material cost is deducted from that job's profit margin.

## Frequently asked questions

**Is ATO myDeductions enough for a GST-registered sole trader in Australia?**

ATO myDeductions can record basic income, expenses, and car trips for your annual `myTax` return, but it does not generate ABN Tax Invoices for your clients, cannot send quotes, and does not produce a quarterly Simpler BAS (`G1, 1A, 1B`) GST report. GST-registered sole traders usually prefer an app that combines ABN invoicing, on-device docket scanning, and quarterly GST totals in one place.

**Can I send an ABN Tax Invoice or quote from ATO myDeductions?**

No. The `myDeductions` tool inside the ATO app is strictly a one-way record diary for logging money you have already received or spent. To write a job quote on site, email a compliant Australian Tax Invoice showing your 11-digit ABN and 10% GST, or issue a customer payment receipt, you need a dedicated quote maker and invoice app.

**How is an on-device docket scanner different from Hubdoc or Dext?**

Cloud capture tools like Hubdoc and Dext are add-ons designed to upload your receipt photos to remote servers and push them into a monthly cloud accounting subscription such as Xero or MYOB. An on-device receipt scanner like Keel runs Apple Vision OCR directly on your iPhone with zero internet connection required, attaches the docket to the customer job, and works without a monthly subscription or bank feed.

**Does the ATO accept photos of thermal dockets instead of keeping paper receipts?**

Yes. Under ATO record-keeping rules and Taxation Ruling TR 2018/2, digital photographs or scans of paper receipts and tax invoices are legally valid substitutes for the original paper, provided the electronic copy is a clear, true reproduction showing the supplier's identity, 11-digit ABN, date, description of goods, total paid, and GST component, and is retained for five years.

**What happens after I upload myDeductions records to the ATO on 1 July?**

Once you upload a financial year's sole-trader records from `myDeductions` to the ATO (available from 1 July each year), those records are locked inside the app and can no longer be edited or added to in `myDeductions`. You can only upload once per financial year, and any adjustments afterward must be typed directly into `myTax` or handled by your registered tax agent.

**Can I replace my paper carbon docket book with an iPhone app?**

Yes. The ATO does not require paper invoice pads or carbon docket books. Generating sequential PDF quotes, ABN Tax Invoices, and customer receipts on your iPhone satisfies all ATO tax invoice and 5-year record-keeping rules while preventing faded carbon copies and lost unpaid bills.

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*This article is general information, not tax advice. Verify rules with the Australian Taxation Office (ato.gov.au) or a registered Australian tax or BAS agent.*